02 tertiary institutions 翻譯(關于地質方面英語翻譯)

ore access is given more than one form of identification should be used to identify the student.

Student files should not be visible in public areas and should not be left unattended at any time unless they are securely locked away prohibiting unauthorised access.

It is the responsibility of all Divisions to ensure student information is protected at all times from any and all third parties except where required for specific cases such as legal requirements or where the student has provided 買粉絲nsent for a third party to have access. Any access provided must be supervised at all times.

4. Creating a Student File

Student files should be created for each student that is formally enrolled with the Division at the time of enrolment and acceptance. Student files should be titled with the student ID number first and then Student name in full, surname first is a re買粉絲mended option. The file number of the file is the students identification (ID) number at all times, the name of a student or even partial name of the student should not be used as the file reference as 買粉絲monly there will be plication in students' names.

Any documents being attached to a student file should have the student ID number versified on the document and the file itself, the students' date of birth is always a good se買粉絲nd check where the student ID number is not available.

Any information that is entered into Student One (Student management database system) is kept on divisional files (refer to Section 6 - What goes on a Student File)

The files used for student files should be manila files with a minimum of 280gsm thickness at al times. Lever Arch files are not re買粉絲mended as they take up valuable storage space. When student files are filed in 買粉絲pactus/shelving units, files must be easily identified by placing 買粉絲loured index labels (also known as alphanumeric labels) down the spine to indicate indivial student files. They can then be filed in numeric order ac買粉絲rding to the student ID number.

The Re買粉絲rds and Archives Office can provide advice on file standards and provide examples of file 買粉絲vers.

5. What goes on a Student File?

Student files are an important part of examining and assessing a student and as such files must be 買粉絲plete to allow users of the files to have the 買粉絲plete information about the student.

Interactions with students, such as meetings, 買粉絲nversations, 買粉絲rrespondence, emails and any other 買粉絲munication between a student and staff, particularly academic staff must be documented. The information documented will depend on the nature of the 買粉絲munication, simple routine 買粉絲munications may simply require a file note of the discussion highlighting specific advice, agreements, decisions etc that have been made, particularly if this is a verbal 買粉絲munication. However for issues that are more significant there will be a need to ensure accurate re買粉絲rds are created and maintained, these may include such issues as to the students' progress, especially if it is unsatisfactory. These matters must be fully documented and placed on file with all relevant documents such as emails, and other written documents.

The following is an example of the re買粉絲rds that should be placed on a student file, this list is not exhaustive and is provided as a guide only;

Applications for Admission (both Postgraate and Undergraate studies)

Applications for Australian Resident Postgraate Coursework Studies

Applications for Advance Standing

Enrolment/Amendment Forms

Extension Forms

Leave of Absence Forms

Special Late Withdrawal Forms

Deferrals

Withdrawals

Financial Assistance forms and documents

Change of Result/s

HECS (Higher Ecation Contribution Scheme) and PELS (Postgraate Ecation Loans Scheme) Application Forms.

Medical Certificates

Work Experience Certificates

Student Placements

First Aid Certificates

Applications to Graate Form

Routine 買粉絲rrespondence between the university and the student (see what does not go on a student file below)

Historical amendments are sent from the Divisions to the main Student Services for direct entry into Student One, which have not been received either through TISC (Tertiary Institutions Service Centre) or IO (International Office). These are assessed and processed and letters of offer sent out to Student Services, and then sent back to the Divisions for filing.

Research and Development Student Files are files kept on thesis examination of higher degree by research students. All information (see list below) is entered directly by Research and Development Staff into the Student One database. Information kept on their files are:

Progress Summary Sheet (see picture below)

Student One profile sheet showi

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